Employer-sponsored health plans that existed on March 23, 2010 are "grandfathered" and thereby exempt from some of the requirements of the Patient Protection and Affordable Care Act ("PPACA"). These include nondiscrimination requirements for insured plans, limits on permitted deductibles and out-of-pocket costs, and limits on cost sharing for preventative care.
On June 14, 2010, the Departments of Labor, Treasury and Health and Human Services (the "Departments") jointly released interim regulations outlining the types of plan changes that will result in a health plan losing its grandfathered status and thereby becoming subject to these PPACA requirements.
The regulations do not address in detail all of the plan design changes that will threaten a health plan's grandfathered status. However, they do provide that any of the following changes to a health plan will cause that plan to no longer be considered a grandfathered plan as of the effective date of such change.
Changes in Employee Costs
In order to address the concern that employers will shift more of the cost of health coverage to employees, the regulations provide the following limits on the amount that employers may increase employee costs for coverage and still maintain the health plan's grandfathered status:
Grandfathered status also will be lost if an employer reduces its contribution rate by more than 5% below the rate in effect on March 23, 2010. For example, if as of March 23, 2010 an employer paid 80% of the cost of employee-only coverage, a reduction to less than 75% will result in the loss of the plan's grandfathered status.
Changes in Annual Limits
The regulations address three changes to annual limits that also will result in a plan no longer being a grandfathered plan:
If a plan eliminates all or substantially all benefits to diagnose or treat a particular condition, such plan will cease to be treated as a grandfathered plan. In addition, if an employer does not renew its existing insurance contract (whether it enters into a new insurance contract with its existing carrier or changes carriers), its health plan will no longer be considered grandfathered.
Changes to employer premiums, changes to comply with Federal or State legal requirements, changes to voluntarily comply with PPACA and a self-insured plan changing third party administrators will not cause a health plan to lose grandfathered status. In addition, changes made after March 23, 2010 that were required by a legally binding contract entered into prior to March 23, 2010 with a State insurance department, or made in accordance with written amendments to the plan that were adopted prior to March 23, 2010, will not threaten the plan's grandfathered status.
Also, because the Departments realize that group health plans often make routine changes from year to year, some of which may have taken place after March 23, 2010 and before the issuance of these interim regulations, the Departments will take into account good-faith efforts to comply with a reasonable interpretation of PPACA and may disregard changes that only modestly exceed the thresholds set forth above. In addition, if an employer made plan modifications before the issuance of these interim regulations that would remove its plan's grandfathered status, such status would be preserved if the employer revoked such changes effective prior to the first day of the first plan year beginning on or after September 30, 2010.
In order to maintain grandfathered status, a plan is also required to (1) include a statement in any plan materials provided to participants or beneficiaries that describes plan benefits, a statement that the plan is a grandfathered plan (model language for such statement is provided in the regulations); (2) include in such statement contact information for participants for questions and complaints; and (3) maintain records documenting the terms of the plan as of March 23, 2010 and any documents necessary to verify, explain or clarify its status as a grandfathered plan.
The above rules apply separately to each benefit package made available under a group health plan. Therefore, if employees can choose two different coverage levels, the limits on changes that can be made to a grandfathered plan will be determined separately at each level.
The Departments have requested comments on whether the following changes should result in a plan's loss of grandfathered status: (1) changes to plan structure (such as switching from a health reimbursement account to major medical or from an insured product to a self-insured arrangement); (2) changes in a plan's provider network; (3) changes to a drug formulary; or (4) any other substantial change to the overall benefit design.
Specific comments also are requested on the above guidance regarding cost sharing, benefit levels and reductions in employer contributions. Please let us know if we can help you prepare a comment.
More guidance is expected to be issued in the coming months regarding health care reform. We will continue to provide Orrick alerts as this guidance is issued.