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Frequently Asked Questions

UK: What corporate records do I need to keep for a UK private limited company?

The below listed records should be maintained by a UK private limited company.  It is best practice to maintain these records in an organized electronic fashion (although, if they are in electronic form, it must be possible to reproduce the records in hard copy).

  • Records of directors' meetings for a period of 10 years from the date of the meeting;
  • Copies of members' resolutions passed otherwise than at general meetings (which would include all written resolutions), minutes of general meetings and details of decisions provided by a sole member in each case for a period of 10 years from the date of passing;
  • Copies of resolutions and meetings of the holders of a class of shares, in each case for a period of 10 years from the date of passing;
  • Statutory registers, including (i) register of members, (ii) register of directors, (iii) register of secretaries, (iv) register of directors' addresses, (v) persons of significant control register;
  • Directors' service contracts;
  • Directors' indemnities; 
  • Contracts relating to purchase of own shares and documents relating to redemption or purchase of own shares out of capital by private company; and
  • Register of debenture holders. 

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